WHY?
Processing of invoices without errors
Booking, checking, archiving and approving invoices requires time and attention in many companies and organisations. Often, invoices are even scanned and entered manually. Not only is this time-consuming, it is also error-prone. Invoices can get lost or entered incorrectly. ImageCapture invoice processing automates the entire process of reading, matching and having invoices reviewed and approved by authorised representatives and budget holders.
WHAT?
Easy invoice scanning and automated invoice processing
Error-free invoice processing
ImageCapture offers automated invoice processing of both paper and digital invoices with uniform processing of scanned and digital invoices in PDF and UBL format and far-reaching processing at header & line level.
Time saving
Immediate saving of input time and purchase order control on accounts payable or composition records.
Full integration with Exact Globe
You manage your data exclusively in Exact Globe. ImageCapture for Invoices directly uses all master data and booking logic from Exact Globe when processing your invoices. This creates a digital archive, and invoices are directly retrievable. Moreover, the link with ImageCapture for Invoices does not require the periodic exchange of master tables.
Workflow management
The workflow runs via ScanSys web, including directly retrievable status approval. Processed invoices are validated immediately and, when workflow is used for payment, blocked entries are created in Exact Globe.
HOW?
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Scanning or reading invoices
Paper documents are scanned and digital invoices read in immediately. At this stage, you can assign freely definable fields such as administration codes and booking date. These fields get their source information directly from Exact Globe, eliminating the need for periodic synchronisation of master tables.
Identification and recognition
Via OCR recognition, the invoice is automatically linked to the correct creditor or debtor from Exact Globe, after which invoice data are identified based on free form recognition. The advantage of this is that no recognition masks (templates) need to be created before they can be recognised. If checks of invoices reveal that certain data are insufficiently read, a one-off operation is sufficient to further optimise recognition.
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